University of Idaho Microsoft Office FAQ and Links to Microsoft Support and Training Resources

Table of Contents

• Microsoft Office 365
• How do I get Microsoft Office?
• How many times can I install Office?
• What do I do if office is not available on my account?
• What happens to my account if I am not actively enrolled in classes or employed by the Unviersity?
• Microsoft Office 365 help and training links (includes Word, PowerPoint, Excel, OneDrive, Sharepoint, all MS Office 365 applications)
• OneDrive: more links to resources
  • access University of Idaho OneDrive: onedrive.uidaho.edu
  • Microsoft Share OneDrive files and folders
• SharePoint: more links to resources
  • University of Idaho Sharepoint Storage site: https://storage.uidaho.edu/

Microsoft Office 365

Microsoft Office 365 is an integrated experience of apps and services, designed to be used anywhere on any device, to enhance secure collaboration across the community and beyond. It is made up of Office 365 ProPlus, the latest Office applications for PC and Mac (such as Word, Excel, PowerPoint, Outlook, and others) and a full online suite of services for email, file storage and collaboration (SharePoint and OneDrive), meetings and more. Microsoft is using similair terms. What you need to remember is there are different versions of Office for each platform (see below). All, and more, are part of Microsoft Office 365 experience.

• Desktop: Office 365 ProPlus
• Online: Office 365 (http://office.uidaho.edu/)
• Mobile: Install each application from appropriate store

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How do I get Microsoft Office?

• University owned computers should have Office 365 ProPlus installed. If not follow these KB articles: Installing Applications on Mac Computers via Self Service and How to use Software Center (Windows). If you don't see Office 365 select Request software assistance below.
• For personally owned computer, go to office.uidaho.edu, enter your credentials and download
• For mobile devices go to the appropriate store to download and install each individual application

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How many times can I install Office?

Office365 will allow you to install Office on up to 5 computers. These installs should only be on computers on which you are a primary user. See "Sign in to manage your Office products" for instructions on how to manage your account including deactivating devices you are no longer using to recover a license.

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What do I do if office is not available on my account?

Contact ITS for assistance. Students should contact the Student Technology Center, while employees should contact their TSP or Local Support. See Request software assistance

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What happens to my account if I am not actively enrolled in classes or employed by the Unviersity?

Your license will be revoked if you are no longer enrolled at the university. Once your license is removed, the Office software applications enter read-only reduced functionality mode, which means that you can view and print documents, but you will not be able to create new documents or edit existing documents.

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Microsoft Office 365 Help and Training Links

• Microsoft Office Training Center
• OneNote
  • OneNote
  • Helpful Links for OneNote
• MS Teams
  • MS Teams Quick Start
  • Getting started iwth Microsoft Teams playlist on YouTube
  • Productive Meeting Tips playlist on YouTube
  • Get Started with Microsoft Teams instructor-led training (register for a class)
  • Run Effective Meetings with Microsoft TEams instructor-led training (register for a class)
  • Microsoft Teams FAQ
• Word
• PowerPoint
• Excel
• Outlook
• Microsoft Educator Center

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OneDrive

OneDrive is cloud storage that allows you to store files securely in one place then access them virtually anywhere.Users can access the same file from a computer at work, a computer when out of the office or on a mobile device. Files can be shared with others and all can work on that file at the same time; making collaboration easy. Files will no longer have to be saved to a thumb drive or emailed. Think of OneDrive as a personal file storage location similar to the U: drive.

• Microsoft's "What is OneDrive for Business?" video
• Microsoft's OneDrive video training
• Microsoft's Share OneDrive files and folders (including video)
• Microsoft's Stop sharing OneDrive or SharePoint files or folders, or change permissions
• University of Idaho OneDrive: onedrive.uidaho.edu

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SharePoint

SharePoint is also cloud storage meant to enhance collaboration. The SharePoint site is setup with access and rights for a group of users (a department, for example) to share files. Just like files on OneDrive, users can access files virtually anywhere and many people can work on the file at the same time- no more waiting for someone to close the file (or forgetting to close it) or emailing it around and having to track all the various versions of it. SharePoint has many more features but at this time ITS is concentrating on file storage. Think of SharePoint as departmental or group storage with access and rights to it already setup as you did the S: drive.

• Microsoft's SharePoint video training
• Note: files cannot be shared like in OneDrive. The owner of the SharePoint site grants access to University of Idaho accounts who need access to the files.
• University of Idaho Sharepoint Storage site: https://storage.uidaho.edu/

Request software assistance

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