How do I use the video conferencing equipment installed in certain classrooms?

In This Article:

Overview:

To facilitate distance education, video conferencing capability has been installed in Engineering and Physics rooms 202 and 204 and Niccolls room 208. The classroom systems are built around a Cisco SX80 video codec and the operation of the system should be similar to other classrooms and conference rooms using the same codec and touch panel.

Request classroom video conferencing assistance

Main Page Controls:

To wake the classroom video conferencing equipment from standby, press anywhere on the touch panel on the lectern top. Once the equipment “wakes up” from standby, you will see Main Page. From the main page, you can begin your video conference, or use the in-room AV equipment.

When the equipment comes out of standby, all three displays in the room will turn on automatically. If this does not occur, please contact ITS immediately.

The display screen when turned on.
The display screen when turned on.

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To Use Room AV Without a Video Call:

Step 1:

To teach in a video conference room without being on a video call, press the Share button on the touch panel.

From this page, select the source you want to display on the monitors in the classroom.

Select the source you want to display on the monitors
Image of the touch pad source options for displaying on monitors.

Step 2:

If the Doc cam button is dark grey with a line through it, please press the power button located on the document camera.

 

Step 3:

Select the source you wish to display on the monitors. For the classroom PC, or your own computer, tablet or smartphone connected via HDMI, press the PC button. When your device is plugged into the HDMI on the lectern top, you will not be able to see the classroom PC unless you disconnect your HDMI cable. Press the icon of the device you wish to “share” or show on the displays in the room. Press the share button to show the device on screen.

Volume is controlled by the speaker buttons located on the face of the touch panel.

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To Place a Zoom Call:

Step 1:

Press the Call button on the home screen. Once the Call button is pressed, you will see the favorites list.

The favorites list will appear on the screen.
Image of the call menu on the screen.

Step 2:

To type in a Zoom address, press the search () button at the top of the screen. This will open a full keyboard so you can type in your zoom info.

Use the “SIP Address” from your Zoom meeting invitation. Example: 123456789@zoomcrc.com.

Press the green Call button on the touch panel to connect to Zoom.

Enter in the "SIP Address" from your Zoom meeting invite.
Image of the screen with the full keyboard brought up.

Step 3:

Once you are connected, you can use the Share button on the bottom of the touch panel to share your computer screen or document camera with the video participants as well as the participants in room.

This screen is similar to what you will see once connected to the Zoom meeting.
Picture of the screen once in a Zoom meeting.

You can share your computer screen or document camera.
Screen displaying options for sharing your screen or document camera in the meeting.

Step 4:

To end a Zoom call, press the red "End" button.

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To Place a Call Without Zoom:

Step 1:

Press the Call button on the home screen. Once the Call button is pressed, you will see the Favorites menu. To type in an IP address, press the search () button at the top of the screen. Enter the IP address, or URL of the codec you wish to call using the keyboard. Example IP: 129.101.250.000. Example URL: CTS-ExampleCodec.video.uidaho.edu

A  keyboard will appear when the Search button is pressed.
Screen displaying a keyboard after pressing the call and search buttons.

Step 3

To end a call, press the red "End" button.

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Placing a Call From the “Favorites” Menu:

If you are teaching a Registrar scheduled class in an ITS managed video conferencing room, your zoom info can be stored in the “favorites” menu on the codec upon request. From the home screen, press the Call button on the bottom of the touch panel. This will bring up the Favorites menu. Next, press the name of your class and you will be connected to your class.

Access CTS managed video conferencing classes through the Favorites menu.
Screen displaying the favorites menu.

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Controlling Your Cameras:

Step 1:

To control your cameras, press the Camera button in the top right corner of the touch panel, next to the clock. The arrow keys in the middle of the window control the camera position. The + and - keys zoom in and out. On the left of the window, there are presets for your convenience.  A picture-in-picture window will pop up on the displays in the room to allow you to see your camera shot while you are moving the camera. This will disappear after a few seconds.

The camera controls panel can be accessed via the Camera button.
Picture of the window containing camera controls after pressing the camera button.

Step 2:

NIC 208, EP 202 and EP 204 are equipped with two cameras in the room – one facing the students, one facing the instructor. To choose the camera you wish to send, press the Camera icon () on the top right of the touch panel. Next, press the grey box just below the camera controls and select the camera you wish to send to the video participants.

Make sure to choose the camera you want to send using the camera icon on the top right of the touch panel.
Screen displaying the camera controls with options for other cameras open.

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Controlling the “Far End” Camera:

Step 1:

On a direct call (not using Zoom and if allowed by the participant's video codec) you can control the camera on the “far end”. The far end is the other participant. To control the far end camera, on the main page – press the person shaped icon next to the clock in the top right corner of the touch panel. Press the participant to control their camera.

Sometimes there is an option to control the camera on the remote end.
Screen displaying the options that appear when you right click on the other's video box.

Step 2:

Press the camera button on the new pop up window. You can control the remote camera in the exact same way you control the in-room cameras.

Remote control, if available, will appear once the camera button is perssed in the pop up window.
Screen displaying the camera options for controlling the "far end" camera.

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Contacting Support:

Contact your TSP with any issues in NIC 208, EP 202, or EP 204 at 208-885-0570 or email. For your convenience, our contact information is available on the touch panel. Press the  button on the codec touch panel. Our phone number and support email will be displayed. You will need to send us an email manually from your smartphone, laptop or the classroom computer. Please include the room number and the nature of the problem and one of our tech staff will troubleshoot the issue.

Classroom support information is displayed on the touch panel under the ? icon.
Screenshot of the contact information displayed when clicking the question mark button.

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