In This Article:
Overview:
Students and employees at UI are given access to Microsoft Stream. Microsoft Stream is a video-sharing service that instructors may use to offer lectures and other video content for their students.
Instructors use Microsoft groups to protect videos stored in Microsoft Stream. Microsoft groups are custom generated by ITS and allow access to only those individuals enrolled in a course section.
- When assigning groups, start your search with "Term - title", where term is Fall 2020; where title is the course subject (e.g. ENGL, MATH, BIOL) exactly including spaces. Example: Fall 2020 - ENGL101.
- There is no need to upload a video multiple times. If a video meets all FERPA requirements across multiple sections, assign multiple Microsoft Groups to the video.
- You may give an individual permission to view the video if they meet all FERPA requirements (e.g. notetaker)
Getting to Microsoft Stream:
Step 1:
Navigate to VandalMail, login with your NetID, and select the waffle icon on the top left.
Step 2:
Select All Apps in the Apps menu.
Step 3:
Select Stream.
Back to Overview
Finding Your Course:
Step 1:
Follow the previous instructions to navigate to Microsoft Stream.
Step 2:
Search for your course. Start your search with "Term - title", where term is Fall 2020; where title is the course subject (e.g. ENGL, MATH, BIOL) exactly including spaces. Example: Fall 2020 - ENGL101.
Step 3:
Select your course group.
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Uploading Videos
Step 1:
Select My content.
Step 2:
Select Upload a video.
Step 3:
Set video details.
Step 4:
Set permissions.
FERPA Protected Videos
(see Non-FERPA Protected Videos to set those Permissions)
You will see >Details (where the arrow is a toggle to open or close details).
Under >Details there is >Permissions (again the arrow is an open/close toggle).
Open up the Permissions view as shown below by pressing its toggle arrow.
Uncheck Allow everyone in your company to view this video.
When assigning groups, start your search with "Term - title", where title is the course subject (e.g. ENGL, HIST, MATH, ME, BIOL, ART, EDUC, BUS). Match this search format exactly including spaces.
There is no need to upload a video multiple times. If a video meets all FERPA requirements across multiple sections, assign multiple Microsoft groups to the video.
You may give an individual permission to view the video if they meet all FERPA requirements (e.g. note taker).
Go to Step 5
Non-FERPA Protected Videos
You will see >Details (where the arrow is a toggle to open or close details).
Under >Details there is >Permissions (again the arrow is an open/close toggle).
Open up the Permissions view as shown below by pressing its toggle arrow.
Within the Permissions view, check Allow everyone in your company to view this video.
Step 5:
Press Publish now. Navigating away from this page without pressing Publish now will make the video not available to group members and will likely require it to be uploaded again.
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Editing Permissions for a FERPA-Protected Video Stored in Microsoft Office Stream
Step 1:
Go into Microsoft Stream and locate the video you wish to change the permissions
Step 2:
Click on the pencil to edit the video file's permissions.
Step 3:
You will see >Details (where the arrow is a toggle to open or close details).
Under >Details there is >Permissions (again the arrow is an open/close toggle).
Open up the Permissions view as shown below by pressing its toggle arrow.
Step 4:
Within the Permissions view, uncheck Allow everyone in your company to view this video.
Step 5:
Use Microsoft groups to restrict access to the video to just your class.
Note: Microsoft groups are custom generated by ITS and allow access to only those individuals enrolled in a course section.
When assigning groups, start your search with "Term - title", where term is Fall 2020; where title is the course subject (e.g. ENGL, MATH, BIOL) exactly including spaces. Example: Fall 2020 - ENGL101.
There is no need to upload a video multiple times. If a video meets all FERPA requirements across multiple sections, assign multiple Microsoft groups to the video.
You may give an individual permission to view the video if they meet all FERPA requirements (e.g. note taker).
Once you have assigned the correct group(s) to the video, you are done.
Back to Overview
Editing the Permissions for a non-FERPA-Protected Video Stored in Microsoft Stream
Step 1:
Go into Microsoft Stream and locate the video you wish to change the permissions.
Step 2:
Click the pencil to edit the video file's permissions.
Step 3:
You will see >Details (where the arrow is a toggle to open or close details).
Under >Details there is >Permissions (again the arrow is an open/close toggle).
Open up the Permissions view as shown below by pressing its toggle arrow.
Step 4:
Within the Permissions view, check Allow everyone in your company to view this video. Once you have checked this box, you are done.
Back to Overview
Links to MS Instructions
How to Upload a Video in MS Stream (has an instructional video plus step by step instructions)
- Recommend Instructors to follow instructions "To Upload to a group:"
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