How do I use Microsoft Stream?

In This Article:

Overview/Changes to MS Stream

In the fall of 2022 Microsoft made significant changes to Microsoft Stream. It is now called Stream (on SharePoint) and the old version is called Stream (Classic). Many of the features Stream (Classic) provided are now available in any storage location within Microsoft 365 environment (OneDrive, SharePoint and MS Teams). Stream (on SharePoint) is the application for finding, enhancing, playing, and recording videos in Microsoft 365. You do not need to open Stream (on SharePoint) unless you want to use specific features.

See Microsoft support article Stream (on SharePoint) vs Stream (Classic) Guide for more information.

See Microsoft support article Learn more about Stream (on SharePoint) to learn more about what you can do with Stream (on SharePoint).

  • Upload video or audio files to SharePoint, Teams, or OneDrive just like any other file.
  • Find and get back to recent videos, ones shared with you from the Stream start page in Office.
  • Generate a transcript and closed captions for the language spoken in a video in SharePoint, Teams, or OneDrive.
  • Manually add chapters, letting a viewer jump right to the part of the audio/video file they want.
  • Collaborate with comments, just like with any other Microsoft 365 document.
  • Add custom thumbnails, titles, and descriptions.
  • Share videos with others, including external partners or guests, just like you share any other file.
  • Feature videos in pages, sites, portals, and Microsoft Teams.
  • Get analytics to know how your viewers are watching.

One advantage to Stream (on SharePoint) is you can now save your videos in your OneDrive account and share the file (or folder) just like any other file type (Word, Excel, PowerPoint, etc.). It is easier to share video files within OneDrive or SharePoint rather than in the Stream (on SharePoint) application.

 

Note: Stream (on SharePoint) does not have the feature to trim a video. See options below to trim videos.

 

Share Folder or File for Academic Class/Section using Microsoft Groups

As of fall 2022 Zoom recordings are automatically saved to your OneDrive. See knowledge base articles “How do I share Zoom Recordings from OneDrive” and “Zoom Cloud Recordings to OneDrive – Frequent Questions” for more information and instructions.

 

Microsoft Group Naming Convention for Academic Class/Section

Instructors use Microsoft groups to protect videos stored in Microsoft 365 environement (OneDrive, SharePoint, Teams, Stream (on SharePoint and Classic), etc.). Microsoft groups are custom generated by ITS and allow access to only those individuals enrolled in a course section. Group membership is updated once every 24 hours. All members are deleted and re-added to capture student adds and drops. This is to maintain FERPA standards per the Registrar.

The naming convention for a Course Group is based on the Canvas Course Name:

  • Display Name = "Abbreviated Term Name[space]Course-Section:[space]Course Name"
    • Example: "SP22 ITS101-01: Intro to Microsoft 365"
    • The instructor can change the Display Name to any value they prefer.
  • Group Name = "Section_termcode_crn@groups.uidaho.edu"
    • Example: Section_202120_12345@groups.uidaho.edu
  • Abbreviated Term Name Examples:
    • F22 = Fall 2022
    • SP23 = Spring 2023
    • SU23 = Summer 2023
  • There is no need to upload a video multiple times. If a video meets all FERPA requirements across multiple sections, assign multiple Microsoft Groups to the video.
  • You may give an individual permission to view the video if they meet all FERPA requirements (e.g. notetaker)

 

Sharing Files and Folder in OneDrive

See knowledge base article How do I share Zoom Recordings from OneDrive? for instructions. Also, see knowledge base article Embedding OneDrive Videos in Canvas for another way to share videos with your class.

Helpful Hints:

  • Recommend creating separate folder for each class in OneDrive
  • Change the following settings when sharing (click on People you specify can edit to expand):Screen shot of Sharing Link
    • People you specify (default is anyone with the link)
      • If there is FERPA data then you must use this setting
      • Enter your academic class/section group name to give access to your students
    • Can view (default is Can Edit)
    • Optional: turn on block download
    •  Screen shot of sharing options
  • Do not share by using “Copy link” if content contains FERPA data
    • People can forward the link to others who then can access the file or folder. You lose control of who has access to the information.

 

 

Getting to Microsoft Stream (Classic):

Option 1 Directly via URL

Step 1

Go to stream.uidaho.edu. This takes you to Stream (Classic) as of November 2022. This can changed. If so, go to Option 2.

 

Option 2 via Stream (on SharePoint)

Step 1:

Navigate to VandalMail, login with your university account or NetID, and select the waffle icon on the top left.


Navigate to https://vandals.uidaho.edu and enter your NetID credentials

 

Step 2:

Select All Apps in the Apps menu.

Select 'All Apps' in the Apps menu

 

Step 3:

Select Stream. This takes you to Stream (on SharePoint)

Select 'Stream'

 

Step 4

In the upper right, click on "Click Here" to go to Stream (Classic)

Screen shot of Stream (on SharePoint) to get to Stream (Classic)

 

Back to Overview

 

Finding Your Course in Stream (Classic)

Step 1:

Follow the previous instructions to navigate to Microsoft Stream.

Step 2:

Search for your course. Start your search with "Term - title", use exact formating including spaces. Example: SP22 ITS101-01: Intro to Microsoft 365.

Under 'Search', input your course name

 

Step 3:

Select your course group.

 

Back to Overview

 

Uploading Videos to Stream (Classic)

Step 1:

Select My content.

 

Step 2:

Select Upload a video.

 

Step 3:

Set video details.

 

Step 4:

Set permissions.

FERPA Protected Videos

(see Non-FERPA Protected Videos to set those Permissions)

You will see >Details (where the arrow is a toggle to open or close details).

Under >Details there is >Permissions (again the arrow is an open/close toggle).

Open up the Permissions view as shown below by pressing its toggle arrow.

Uncheck Allow everyone in your company to view this video.

When assigning groups, Start your search with "Term - title", use exact formating including spaces. Example: SP22 ITS101-01: Intro to Microsoft 365.

There is no need to upload a video multiple times. If a video meets all FERPA requirements across multiple sections, assign multiple Microsoft groups to the video.

You may give an individual permission to view the video if they meet all FERPA requirements (e.g. note taker).

 

Go to Step 5

 

Non-FERPA Protected Videos

You will see >Details (where the arrow is a toggle to open or close details).

Under >Details there is >Permissions (again the arrow is an open/close toggle).

Open up the Permissions view as shown below by pressing its toggle arrow.

Within the Permissions view, check Allow everyone in your company to view this video.

 

Step 5:

Press Publish now. Navigating away from this page without pressing Publish now will make the video not available to group members and will likely require it to be uploaded again.

 

Back to Overview

 

Editing Permissions for a FERPA-Protected Video Stored in Stream (Classic)

Step 1:

Go into Microsoft Stream and locate the video you wish to change the permissions

Step 2:

Click on the pencil to edit the video file's permissions.

Step 3:

You will see >Details (where the arrow is a toggle to open or close details).

Under >Details there is >Permissions (again the arrow is an open/close toggle).

Open up the Permissions view as shown below by pressing its toggle arrow.

Step 4:

Within the Permissions view, uncheck Allow everyone in your company to view this video.

Step 5:

Use Microsoft groups to restrict access to the video to just your class.

Note: Microsoft groups are custom generated by ITS and allow access to only those individuals enrolled in a course section.

When assigning groups, Start your search with "Term - title", use exact formating including spaces. Example: SP22 ITS101-01: Intro to Microsoft 365.

There is no need to upload a video multiple times. If a video meets all FERPA requirements across multiple sections, assign multiple Microsoft groups to the video.

You may give an individual permission to view the video if they meet all FERPA requirements (e.g. note taker).

Once you have assigned the correct group(s) to the video, you are done.

 

Back to Overview

 

Editing the Permissions for a non-FERPA-Protected Video Stored in Stream (Classic)

Step 1:

Go into Microsoft Stream and locate the video you wish to change the permissions.

Step 2:

Click the pencil to edit the video file's permissions.

Step 3:

You will see >Details (where the arrow is a toggle to open or close details).

Under >Details there is >Permissions (again the arrow is an open/close toggle).

Open up the Permissions view as shown below by pressing its toggle arrow.

Step 4:

Within the Permissions view, check Allow everyone in your company to view this video. Once you have checked this box, you are done.

 

Back to Overview

 

Trim Video Options

Stream (on SharePoint) does not include the feature to trim videos. You use Stream (Classic) or Camtasia, a full video editing application the university has licenses for instructors and others who create academic instruction content.

 

Find Trim Video Feature in Stream (Classic)

Note: You may have download or move the trimed video back to OneDrive to be able to easily store and share it there. Otherwise, you will need to follow these instructions on how to set permissions within Stream (Classic). At some point Stream (Classic) will be retired then most likely will have to move your files.

Step 1:

Follow the previous instructions to navigate to Microsoft Stream and Uploading Videos to Stream (Classic) or Finding Your Course in Stream (Classic)

Step 2:

Click on the elipses (3 dots) to the right of the appropriate video and select Trim Video

Screen shot Stream (Classic) video Trim Video and other options

 

Back to Overview

 

Camtasia

Camtasia is full video editing application. University of Idaho has licenses for Instructors and those who create academic instruction content. You can install Camtasia from Software Center in Windows and Self Service in Apple macOS. See knowledge base article How to use Software Center (Windows) or Installing Applications on Mac Computers via Self Service for instructions on how to install it.

See TechSmith site for Camtasia Tutorials or TechSmith Academy for Courses to help you create better images and videos.

 

Back to Overview

 

Links to MS Instructions

How to Upload a Video in MS Stream (has an instructional video plus step by step instructions)

  • Recommend Instructors to follow instructions "To Upload to a group:"

 

Back to Overview

 

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