Overview
Learn about the various mass emailing options available to faculty and staff at the University of Idaho. Options include Mail Enabled Groups, direct mass emailing through University Communications and Marketing (UCM), or providing information for a post in the Register and My UI. Here is a link to the University's Bulk Email Standards that must be followed.
Warning
The University of Idaho has a number of anti-spam and bulk mail filtering tools in place. Attempting to send a bulk mail message, without prior approval, can result in your account being blocked from being able to send email. Please review the options below for assistance sending out bulk email messages or contact your local IT support.
This option is preferred as UCM maintains information on recipients who have opted out from recieving bulk communication from the university which allows alighment with the CAN-SPAM Act. Additional information on University Email Guidelines is available here: https://www.uidaho.edu/brand/print-digital-content/email-guidelines
University Communications and Marketing offers bulk email services for those wishing to send a message to multiple recipients. Please submit your request for an email via the web team’s intake form. A web team member will reach out to you within three business days to follow up on your submission. Most requests are completed within five business days.
Human Resources can help to generate a list of email addresses for faculty & staff. See https://www.uidaho.edu/human-resources for more information.
University Communications and Marketing (UCM) produces daily and weekly newsletters for University of Idaho employees and students. To send a Media Advisory or Expert Advisory, contact the UCM staff member (web coordinator) in your unit or email uinews@uidaho.edu for assistance. More information can be found at https://www.uidaho.edu/news/submit.
Using Outlook is not recommended for sending email to large groups unless using distribution lists. There is a default recipient limit of 500 recipients per hour for employees. If you prefer to use Outlook and need to increase this limit please contact your OIT representative. What are the bulk sending limits?
Information on policy and procedure for sending mass-emails to student can be found under "Broadcast Email Requests", at Student Reporting.
Requests to send bulk messages to students can be submitted with the form at https://www.uidaho.edu/brand/ucm/web-and-digital/our-team/request-form
If you have any questions about the options listed here you can reach out to the contact for the services or work with your TSP to review mass email solutions.
For information about how to manage mail-enabled groups, see "How do I add/remove members from mail enabled groups/resource groups".