What are my mass email options?

Overview:

Learn about the various mass emailing options available to faculty and staff at the University of Idaho. Options include Mail Enabled Groups, direct mass emailing through UCM, or providing information for a post in the UINews and the Register. Here is a link to the University's Bulk Email Standards that must be followed.


Option #1 – UI Mass Mailing

UCM provides the option to send a single message to multiple recipients exclusively within UI. To request this service, please reach out to your University Communications and Marketing (UCM) web coordinator or email mailing-request@uidaho.edu and include:

  • Whom you'd like it sent to 
  • The message content
  • When you would like it sent.

Option #2 – UI News Post

University Communications and Marketing produces daily and weekly newsletters for University of Idaho employees and students. To send a Media Advisory or Expert Advisory, email the UCM staff member in your unit or uinews@uidaho.edu for assistance. More information can be found at https://www.uidaho.edu/news/submit.

Option #3 – Native Outlook - Not Recommended

Outlook is *not* a recommended method for sending email to large groups unless using distribution lists. There is a default recipient limit of 500 recipients per message. If you prefer to use Outlook and need to increase this limit please contact your ITS representative.

If you have any questions about the options listed here you can reach out to the contact for the services or work with your TSP to review mass email solutions. 

 WARNING

If you are a list manager or work with an outside mass mailing vendor (or survey site) and are having difficulty sending to @uidaho.edu or @vandals.uidaho.edu email addresses, please keep in mind certain rules. We do have very active anti-spam appliance software, which will filter messages that “look” like spam. Include your full contact information in messages; include a signature with the department you work with, phone numbers, webpages, and other contact information to ensure messages will not be marked as spam.

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