Zoom Privacy Protection

In This Article:

Overview:

With the added usage of Zoom meetings across the world, there are people exploiting open meetings by joining the meeting, sharing very inappropriate material. There are now reports this has happened to University of Idaho Zoom sessions. In response to this the University of Idaho changed Zoom default settings; only the host can share. This article gives links on how the host can change those settings to allow participants to share. To add more security, you can also restrict access to a meeting to just University of Idaho employees and students. It also links on other features Zoom has to make a meeting private.

Sharing Settings:

Changing Sharing Settings in a Meeting

Step 1:

Click the arrow next to Share Screen.

Step 2:

Click Advanced Sharing Options

Step 3:

Click the radio button for All Participants.

 

Changing Sharing Settings in Account

Note: This will change for all meetings you host

Step 1:

Sign in to the Zoom web portal zoom.uidaho.edu

Step 2:

In the navigation panel to the left, click Settings.

Step 3:

Under In Meeting (Basic), click the option for All Participants.

 

Back to Overview

Restricting Attendance to UI Employees and Students:

Note: You must set this restriction for each meeting you create. You must edit previous meetings if you want to restrict access to them.

 

Meeting Host (Faculty/Staff) - Video Tutorial

YouTube video for requiring authentication by Cassidy Hall

 

Meeting Participant (Student) - Video Tutorial

YouTube video for signing in to a Zoom meeting by Cassidy Hall

 

Setting Up a New Restricted Meeting

Step 1:

Sign in to the Zoom web portal zoom.uidaho.edu

Step 2:

In the navigation panel to the left, click Meetings

Step 3:

Click on SCHEDULE A NEW MEETING

 

Step 4:

Schedule meeting as normal. Under Meeting Options check Only authenticated users can join. Use the default option of University of Idaho credentials required.

 

Step 5:

Save after completing the setup of the meeting

 

Editing an Existing Restricted Meeting

Step 1:

Sign in to the Zoom web portal zoom.uidaho.edu

Step 2:

In the navigation panel to the left, click Meetings

Step 3:

Click on the meeting to open it

 

Step 4:

Click on Edit this Meeting

 

Step 5:

Scroll down to Meeting Options. Check Only authenticated users can join. Use the default option of University of Idaho credentials required.

 

Step 6:

Save after completing the setup of the meeting

 

What Participants Will See

If a participant tries to join the meeting or webinar and is not logged into Zoom, or not logging in with uidaho.edu or vandals.uidaho.edu email domains, they will receive one of the following messages:

If they are not logged into Zoom:

If they are not logged in with the uidaho.edu or vandals.uidaho.edu email domains:

Note: When prompted use SSO option (single sign on)

Back to Overview

Handling Unwanted Participants:

If you have already begun a session and find an unwanted participant has joined follow these step to remove them.

Step 1: Open "Manage Participants"

If the Participant panel is not visible, click Manage Participants at the bottom of the Zoom window.

 

Step 2: Select "More" on Participant

Next to the participant you want to remove, click More.

 

Step 3: Click "Remove"

From the list that appears, click Remove

Back to Overview

Useful Zoom Links

Back to Overview

Details

Article ID: 1617
Created
Mon 3/30/20 12:22 PM
Modified
Thu 6/11/20 1:17 PM