In This Article:
Overview:
With the added usage of Zoom meetings across the world, there are people exploiting open meetings by joining the meeting and sharing very inappropriate material. There are now reports this has happened to University of Idaho Zoom sessions. In response to this the University of Idaho changed Zoom default settings; only the host can share. This article gives links on how the host can change those settings to allow participants to share. To add more security, you can also restrict access to a meeting to just University of Idaho employees and students. It also links on other features Zoom has to make a meeting private.
Sharing Settings:
Changing Sharing Settings in a Meeting
Step 1:
Click the arrow next to Share Screen.
Step 2:
Click Advanced Sharing Options
Step 3:
Click the radio button for All Participants.
Changing Sharing Settings in Account
Note: This will change for all meetings you host
Step 1:
Sign in to the Zoom web portal zoom.uidaho.edu
Step 2:
In the navigation panel to the right, click Settings. The drop-down menu to find settings may be partially obscured by a pop-up.
Step 3:
Under In Meeting (Basic), scroll down and click the option for All Participants.
Back to Overview
Restricting Attendance to UI Employees and Students:
Note: You must set this restriction for each meeting you create. You must edit previous meetings if you want to restrict access to them.
Meeting Host (Faculty/Staff) - Video Tutorial
YouTube video for requiring authentication by Cassidy Hall
Meeting Participant (Student) - Video Tutorial
YouTube video for signing in to a Zoom meeting by Cassidy Hall
Setting Up a New Restricted Meeting
Step 1:
Sign in to the Zoom web portal zoom.uidaho.edu
Step 2:
In the navigation panel to the right, click Meetings
Step 3:
Click on SCHEDULE A MEETING
Step 4:
Schedule meeting as normal. Check Require authentication to join. Use the default option of University of Idaho credentials required.
Step 5:
Save after completing the setup of the meeting
Editing an Existing Restricted Meeting
Step 1:
Sign in to the Zoom web portal zoom.uidaho.edu
Step 2:
In the navigation panel to the left, click Meetings
Step 3:
Click on the meeting to open it
Step 4:
Click on Edit at the bottom of the screen.
Step 5:
Scroll down to Meeting Options. Check Require authentication to join. Use the default option of University of Idaho credentials required.
Step 6:
Save after completing the setup of the meeting
What Participants Will See
If a participant tries to join the meeting or webinar and is not logged into Zoom, or not logging in with uidaho.edu or vandals.uidaho.edu email domains, they will receive one of the following messages:
If they are not logged into Zoom:
If they are not logged in with the uidaho.edu or vandals.uidaho.edu email domains:
Note: When prompted use SSO option (single sign on)
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Handling Unwanted Participants:
If you have already begun a session and find an unwanted participant has joined follow these step to remove them.
Step 1: Open "Manage Participants"
If the Participant panel is not visible, click Manage Participants at the bottom of the Zoom window, or click alt+U.
Step 2: Select "More" on Participant
Next to the participant you want to remove, click the three-dots icon.
Step 3: Click "Remove"
From the list that appears, click Remove. Confirm this by clicking the red Remove button that appeears in the middle of the screen.
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Useful Zoom Links
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