Surplus Delivery Request

This form gives the customer the ability to request a delivery date for university equipment and other items that need to go to surplus. All items and equipment must be submitted through the Asset Change/Surplus Transfer Request portal on Vandal Web before a surplus delivery request will be approved, after which, a delivery date can be scheduled, and items can be allowed for surplus.

Disclaimer: Information inside the ticket request is not up to date, please refer to the following information if there is any discrepancy from within the ticket request page.

Surplus hours for delivery are Monday through Thursday 8:00AM to 2:30PM.


You can reach the Asset Change/Surplus Transfer request here, OR

To get to the Asset Change/Surplus Transfer request on VandalWeb from the landing page go:

Employees -> Financial Tasks -> Asset Change/Surplus Transfer Requests (this takes a moment to load)


All items and equipment must be entered into VandalWeb within 72 hours of a surplus delivery request being submitted. A request will not be approved for scheduling without all items being entered into the Asset Change/Surplus Transfer Request portal on VandalWeb. We will try to accommodate your requested date and time, but if changes are required, we will make contact and work with you to find an acceptable date and time.


Without prior communication and planning assets in the VandalWeb portal will be disapproved after 60 days – ensure large delivery projects are planned for and surplus is notified accordingly.

If multiple departments are in on one delivery each department MUST be stated in the description on the service request.

An NCS number is assigned to each unique entry into the Asset Change/Transfer Request portal.

All items must include the NCS numbers on items using painters’ tape, sticky-notes, etc.

If multiple items with separate NCS numbers are in one box, include numbers on the box regardless of delivery size.

For items being put into the VandalWeb Asset Change/Transfer Request:

If there is an old asset tag on an item that the system says is no longer in use, please include it when entering where possible, this is an easy unique identifier to aid delivery receiving.

Do not use N/A or unknown for serial numbers or other fields when entering items, leaving lines blank is preferred.

If there are multiple items of the same type and they are not tagged (keyboards, office chairs, three-ring binders, etc.) include them on the same item entry with the amount in the item name (5 keyboards, 12 office chairs, 3 three-ring binders, etc.).

If there are no unique identifiers (serial number, brand name, etc.) for an item and it deserves its own entry describe it in a way that is undeniably the item in question.

Filing cabinets, cabinets, and other office furniture that can store items must be emptied of all contents prior to delivery to surplus.


If there are any questions, please contact surplus at 885-2091/1714 or There are also informational tutorials on the process that can be found at Asset Accounting - Division of Finance and Administration | University of Idaho ( under the “Instructions” drop down.

Request Service


Service ID: 809
Mon 6/28/21 1:44 PM
Thu 8/31/23 12:56 PM