How to create alerts in SharePoint Online?


In SharePoint Online it is possible to get alerts when files and folders are created, modified and deleted. This allows monitoring activity on a shared folder or file.


Creating Folder Alerts

These examples show how to add alerts on SharePoint Storage Folders. The "Alert me" functionality is available for the majority of SharePoint Online, Teams and OneDrive sites.

Note: if the "Alert me" functionality is disabled please contact your IT local support team for assistance.

Visit the site and browse to your department's shared folder.

In the folder view, select "..." menu and select "Alert me".

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Select the appropriate options and click on OK to save the alert.

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When an alert is created an email message will be sent from "" with the subject "You have successfully create an alert for 'Documents: <Folder>'". All alert email will contain a link to manage your alerts on the site.

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Note: folder alerts are only for changes within that folder. There will be an alert for when a new folder is created but any files or folders created in a subfolder will not send an alert.


Creating File Alerts

Alerts for a file are slightly different than a folder. When in the folder view, click on the select column to select the file, then go to "..." and "Alert me".

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You will see the same alert me dialog without the "Change Type" selection.

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Manage My Alerts

All email alerts will contain a link to "Manage my alert settings". It is also possible to select "..." and "Manage my alerts" on any folder when visiting the site.

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In the "Manage my alerts" view you will see all alerts you have for that site. You can add, modify and delete alerts from this page.

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Article ID: 2697
Thu 7/27/23 8:40 AM
Fri 7/28/23 3:26 PM

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