Downloading Zoom Recordings to OneDrive and Sharing Files or Folders

Overview

This knowledgebase article explains how to setup your Zoom account to record meetings then how to download and delete recordings from Zoom cloud. It continues with instructions on how to upload recordings to OneDrive and how to share the recording with a class and/or section(s) and other people.

It is recommended recordings are stored in OneDrive for maximum storage and easy sharing with classes and individuals. OneDrive, SharePoint, Stream, MS Teams and other University provided file storage is the securest location to save data and is University policy in the APM.

The University of Idaho has limited storage capacity in Zoom cloud. Recordings should be downloaded and deleted as soon as feasible, preferably within 30 days. Zoom recordings over 9 months will be automatically deleted. Warnings will be sent before a recording is deleted.

 

Table of Contents

 

 

Zoom Instructions

Checking Your Zoom Recording Settings

  1. Sign into your Zoom account at https://zoom.uidaho.edu
  2. Click on Settings in the left-hand column
  3. Click on Recording tab at the top of the page (to the right of Meeting)
  4. Under Cloud recording and Advanced cloud recording settings, check and uncheck items that you do not want recordings to include
  5. Be sure to click the blue Save button if you make any changes

Note, the Gallery view will record all members of a meeting while Active speaker will just record who is talking at a given time.

Note, it is highly recommended to not turn on Automatic recording. It will record every meeting you host in Zoom. Instead, consider using the automatic recording setting when creating/editing a meeting when you know you need to record it.

 

 

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Accessing and Viewing your Zoom Recordings

  1. Sign into your Zoom account at https://zoom.uidaho.edu
  2. Click on Recordings in the left-hand column
  3. Click on the recording title (in blue) to open the recording(s)
  4. Click the play button to view or click on the desired recording to view

Note, you may see several versions of the recording depending on the settings you chose for recording meetings (shared screen with speaker view, Shared screen with gallery view, Speaker view, Gallery view, Shared screen, Audio only, Audio transcript, chat file).

 

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Downloading your recordings

  1. Sign into your Zoom account at https://zoom.uidaho.edu.
  2. Click on Recordings in the left-hand column.
  3. Click on the recording title (in blue) to open the recording(s).
  4. To download all files click on the Download next to major recording. It will tell you how many items you are downloading
  5. To download a single recording, hover over the option you wish to download and click the download arrow.

 

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Deleting your recordings

  1. Sign into your Zoom account at https://zoom.uidaho.edu.
  2. Click on Recordings in the left-hand column.
  3. Click on the recording title (in blue) to open the recording(s).
  4. To delete all files click on the trashcan next to major recording. It will tell you how many items you are deleting.
  5. To delete a single recording, hover over the option you wish to delete and click the trashcan.

 

 

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Storing and Sharing Your Recordings

Zoom cloud storage should only be used to store recordings temporarily. If you need to keep a recording, you should download it and store it in a proper location. For class recordings, consider FERPA guidelines. Stream is still an option to store and share your videos. Though Stream also allows you to trim a video, it also takes much more time to process a video and you’ll have to set up permissions for each video. See knowledge base article Zoom to Microsoft Stream Video Migration Guide for instructions.

Storing recording to OneDrive

  1. To access OneDrive, login at https://onedrive.uidaho.edu/.
  2. Optional, click on the folder you want to upload your recording (or click on New to create a new folder)
  3. Click the "Upload" button at the top of the page to upload your saved video. Choose files or folder.
  4. Open Window appears. Select the recording(s) you want to upload by checking the box to the left of the file(s)
  5. Click Open to upload files

Note, the default download file location for Windows is the Download folder.

 

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Sharing recordings from OneDrive

  1. To access OneDrive, login at https://onedrive.uidaho.edu/.
  2. Hover over the desired file (or folder) and click on the circle that appears to the left
  3. Click on the share button to the right of the file name. This opens the Send link window.
  4. To safely share the video with view only rights
    1. Option 1: Using a link to share
      1. Click on "People you specify can edit". Link Setting window opens.
      2. Select "People in the University of Idaho with the link"
      3. Uncheck "Allow editing".
      4. Click on "Apply". Send link opens again.
      5. Copy and paste the link within your course
      6. or enter individual email addresses or group and click "Send" (see Use the Group Automatically Created for Academic Courses below).
    2. Option 2: People you specify can edit (this is the default).
      1. Enter individual email addresses or group (see Use the Group Automatically Created for Academic Courses below).
      2. Click on the pencil next to "To: Name, group or email"
      3. Click on "Can view".
      4. Optional: Enter message
      5. Click "Send".

Note: If you share a folder then any file you put into that folder will inherit the sharing (access) of the folder. You do not have to share individual files in this case. You can copy and paste the link for any file within your course.

Option 1

Option 2

 

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Use the Group Automatically Created for the Academic Courses

Before the beginning of each semester, a Microsoft group is automatically created for each section of every course. Group membership is populated using class list and instructor information from Banner. The primary instructor is made the owner of the group. Course section groups will follow the naming scheme Term - NameSection: Course Name (Instructor). For example, fall 2020 ITS 101, Section 01, Intro to Office 365 class taught by Professor Lien, the group name would be Fall 2020 – ITS101-01: Intro to Office 365 (Lien). If you do not have a group for your course section(s), please contact your TSP/Local Support.

  • When assigning groups, start your search with "Term - title", where title is the course subject (e.g. ENGL, HIST, MATH, ME, BIOL, ART, EDUC, BUS). Match this search format exactly including spaces. 
  • There is no need to upload a video multiple times. If a video meets all FERPA requirements across multiple sections, assign multiple Microsoft Groups to the video or folder.
  • You may give an individual permission to view the video if they meet all FERPA requirements (e.g. notetaker).
  • See How are Microsoft 365 Course Groups created? for more information.
    • Course instructors will be automatically added as Group Owners.
    • Course section group will contain all students enrolled in that course section.
    • Membership is updated every 24 hours. All members are deleted and repopulated each night.

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Making the Video Link Available in BbLearn

  1. At the top of the module where you want the video to appear, hover over Build Content and click Web Link.
  2. Enter an obvious Name such as "CLICK HERE TO ACCESS THE VIDEO OF TUESDAY'S LECTURE."
  3. Paste the URL in the URL field.
  4. Optional, add description text, etc.
  5. Click Submit.

  

 

 

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Editing Recording Videos

Trim Video

If you need to trim a video, you can use Microsoft Stream.  See this link for instructions on how to trim a video. Though Stream also allows you to trim a video, it also takes much more time to process a video and you’ll have to set up permissions for each video.

 

Edit Video

If you need to edit a video, faculty and staff who assist in the creation of instructional materials for courses have access to Camtasia for video editing. Refer to knowledge base article TechMsith Camtasia & Snagit Software on how to access Camtasia and see the Camtasia tutorials here.

 

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Details

Article ID: 1972
Created
Wed 8/11/21 3:23 PM
Modified
Mon 8/30/21 5:10 PM