The Administrative Technology Advisory Board is authorized by the IT Steering Committee of the University of Idaho (U of I) to provide advice and recommendations in support of the mission of U of I’s administrative technology services. The goal of this board is to bring together administrative units to provide a comprehensive view of administrative technology needs and coordinate the effective use of technology resources. The work of the board helps to ensure a cost-effective, transparent, and strategic approach to prioritizing resources and investments in support of the institution’s mission and priorities. As the board co-chair, the Senior Director of IT Applications and Data has primary responsibility for reaching consensus, reporting, and coordination of board recommendations.
Definition of Administrative Technology
Any computing system or back-end process that directly or indirectly deals with or supports financial, personnel, process or other information that is an integral part of running the operations of the University and does not deal directly with the delivery or completion of teaching, learning or research.
- Financial Management
- Human Resources (including Academic Personnel)
- Capital and Asset Management
- Strategic Enrollment Management and Student Records
- Research Administration
- Advancement
- Housing and Dining
- Auxiliary Services
- Emergency Response
- Health and Safety
- Facilities
- Budget and Planning
- Marketing & Communications
Board Composition and Term
- The composition of this board will consist of a cross-functional representation of stakeholders associated with administrative technology services and with authority to make decisions.
- Generally, members are selected to represent technology stewards, service stakeholders, Faculty Senate IT Committee, and the student body.
- Membership may be permanent or rotating for 1- to 3-year terms based on the position of each member. The membership terms for the various members will be determined after the board has been in operation for one year.
- Some members are appointed as ex-officio.
- Members are appointed to committees based on recommendations from the existing members of the IT Steering Committee and other University leadership as appropriate.
- The board will annually review membership, addressing attendance gaps or participation gaps from changing member commitments. The board will attempt to stagger terms for rotating members where possible.
Board Membership
- Co-Chair - Senior Director, IT Applications and Data
- Co-Chair - [one of the positions chosen below]
- Representative(s) of Strategic Enrollment Management (1-2 reps)
- Representative(s) of Division of Finance and Administration (1-2 reps)
- Representative of Office of Research and Economic Development
- Representative of University Communications & Marketing
- Representative of Institutional Research
- Representative of Faculty ITC
- Representative of Provosts Office
- Representative of ASUI/Dean of Students (1-2 reps)
Member Responsibilities
- Regularly attend and actively participate in board meetings.
- Solicit and accept input from constituents as well as applicable broader institutional input.
- Recommend strategic direction in support of the institution’s mission.
- Assist in regular use of communication channels among other governance groups, stakeholders, and the University community.
- Provide input and build consensus on board actions.
Co-chairs Responsibilities
- Finalize meeting agendas and schedule meetings at least monthly during the Spring and Fall terms.
- Facilitate board consensus and understanding
- Lead board meetings.
- Establish board rules to support the orderly and transparent discussion of topics and to facilitate democratic decision making.
- Support transparency by announcing meetings, providing meeting minutes, and disseminating board information such as lists of projects, workgroups, and results of surveys or open forums for publication.
- Work with IT to maintain a repository of board work and publish information and meeting logistics as appropriate to the University community.
- Present board work to the IT Steering Committee
- Serve as the representative of this board with other committees and governing bodies
- Provide input to other IT Governance boards per discussions
The full Charter is available for review and is attached to this article.