Student Fee Payment (SFP) Guide for Student Accounts

The Student Fee Payment processing in Vandalweb allows paying fees on the account of a current student, including having up to three people approve it before it is applied. It includes creating a journal entry in Banner that must not be edited lest the link to the SFP approvals be broken.

Creating Payments

Please see the PDF provided by Student Accounts for university use: Student-Fee-Payment-Form-Instructions.pdf (uidaho.edu)

Administration pages 

In VandalWeb, navigate to Employees → Financial Tasks → Student Fee Payment Administration

Users 

Lists all users in the system and what role(s) they have. Clicking an individual user (or the “Add New” link at the top) allows for updating/deleting the roles or department access for that user. 

Roles: 

  • AR Administrator: Grants access to the Administration Pages in this document 

  • Award or Student Resource Processing: Allows the use of the Processing page that reviews approved award documents and marks documents as “complete” in Banner. (Note: initially, the access was separated between Financial Aid and Student Accounts — this was the Financial Aid access)

  • Entry: Allows the user to create and submit documents for approval. NOTE: entry user must be granted access to one or more departments to be able to create documents 

  • Student Fee Payment Processing: Allows the use of the Processing page that reviews approved fee payment documents and marks documents as “complete” in Banner. (Note: initially, the access was separated between Financial Aid and Student Accounts — this was the Student Accounts access)

  • Approval [Not Listed on the admin page]: This role is automatically granted to users when they are assigned as an approver on a document. It allows the user to view/approve/disapprove documents they are listed as the approver on 

Departments 

Lists all departments, basic contact information for that department and whether the department is used for training (a value of N indicates it is a regular department and can be used to submit documents all the way to a “completed in Banner” state) 

Clicking an individual department (or the “Add Department” link at the top) allows for updating/deleting the department information 

Maintenance 

See basic instructions at the top of this page.

Maintenance Tools: Date filter does not appear to work at the moment. Document number entered must be exact (except without the “J”) 

Available Records: lists all documents sent through this system, last update on the record and the user that submitted the document. 

Records to Delete: list of records moved from “available records” in preparation to delete. (Note: Delete button ONLY removes the document from the SFP system — document remains in Banner if it was not already removed there.)

Records can be moved between the Available Records and the Records to Delete using the arrows between the two lists after selecting document(s). 
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Description automatically generated 

Default Accounts 

Lists the Banner FOAPAL information for the system to use when generating the Journal document credit records to balance the debit records entered by the departmental user. 

Allows for changing the Banner FUND and ACCT codes for the credit records that will be generated 

WARNING: do not delete these records. The “Journal ID” value is hard-coded in the program and without these records, users attempting to create a Journal will get a generic error message 

 

Details

Article ID: 2042
Created
Wed 11/24/21 10:56 AM
Modified
Wed 11/24/21 3:27 PM