IMCI: Travel Pre-Approval

When you complete and submit this request IMCI will create a pre-approval request in Chrome River*. The traveler and pre-approval approvers will then be notified via an email from Chrome River when the pre-approval is ready for approval in Chrome River.

Travel is considered approved when the travelers and all other approvers have approved the Chrome River pre-approval report.
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IMCI Travel Request

Please complete the request information below. Once you submit this request it will be sent to the IMCI Office. IMCI will create a Chrome River travel pre-authorization. The traveler, and applicable approvers will be notified by a Chrome River automated email when the trip pre-authorization is ready for approval.
Travel is considered approved when the traveler and all the applicable approvers have approved the Chrome River travel pre-authorization.
Questions? Please contact IMCI Staff , 208-885-9060, imci-grants@uidaho.edu

Quick Travel Links

Click on the links below to help plan for your travel.

APM 70: Travel Management Per-Diem & Lodging Lookup

A short description to explain the nature of a ticket.
Primary index listing for IMCI 772/IICS 539
When are you leaving?
When will you return?
I.e. Fieldwork, research, conference (please include link to conference website)
Press Alt + 0 within the editor to access accessibility instructions, or press Alt + F10 to access the menu.
Are you taking any personal days?
You will select yes if prior to or after the official business you plan to take personal days prior to concluding the business trip. Select no, if you plan to keep your travel strictly adherent to the purpose of business. NOTE:
University funds may NOT be used to pay for personal travel expenses.
**If travel includes personal days:
1. Do not use a UI purchasing card to book airfare or pay for lodging. Use your own funds and request reimbursement for the business related expenses
2. Provide comparable itineraries and costs for travel without personal days
Are you taking any personal days?
Do you plan on renting a vehicle?
Car Rental Requirements

Rent a compact or economy car through the State Rental Car Contract with Enterprise or Hertz. See the Rental Car Information section on the Travel Services webpage to find out how.
Become a qualified driver through your home department prior to driving the rental car. Contact your home department’s administrative office to find out how. Allow several business days to complete.
In general only UI employees are allowed to be drivers. In general only UI employees and UI students participating in authorized travel are allowed to be passengers. Contact the IMCI Office for any unusual circumstances.
It is recommended to use your university purchasing card for the rental car expense
Sign the rental agreement followed by the initials “U of I”
Carry a University Auto Accident Kit with you while driving the rental car.
Do not purchase insurance from the rental car company when renting inside the U.S.
Purchase rental car coverage from the rental agencies when renting in foreign countries
The driver is responsible for ensuring they have met the requirements of the university’s driver policies and any specific requirements of the rental agency. See Standards for University Owned, Rented, or Leased Vehicle Use and Coverage and Need to Rent a Car?
If you wish to mix personal and business travel, you must conduct university business in a UI-rented vehicle, return the UI-rented vehicle, and check out a rental vehicle for personal use. Personal use rental is not reimbursable and is not covered by university auto coverage.
Do you plan on renting a vehicle?
File attachments associated with the ticket.
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⚠️ Please double check the index code you are applying before submitting.

Other Fields

Your name
Verification Code