Travel Claim

 Receipts

  • All receipts must be itemized and clearly show what was bought including:
    • Price breakdown including any taxes, shipping, tips, etc
    • Vendor name
    • Purchase date
    • Item name/description
  • For lost receipts, please attempt to contact the vendor. If another receipt cannot be produced, please complete a Lost Receipt Affidavit
  • Please do not put different transaction receipt images on one page. Each page should only show images for one transaction.

Timing

  • Turn in receipts promptly upon return from your trip. Late reimbursements may result in tax penalties. 
  • Out of pocket expenses cannot be reimbursed until after travel occurs.
  • PCard receipts submitted greater than 60 days may be subject to a Personal AR transfer
  • Tax penalties on out-of-pocket reimbursements will be implemented if receipts are greater than 60 days old. 

 Other Information