Non-Travel: Out-of-Pocket/PCard Expenses

 Designed For

  • Faculty
  • Staff
  • Student
  • Affiliate

 Double Check

  • All receipts must be itemized and clearly show what was bought including:
    • Price breakdown including any taxes, shipping, tips, etc
    • Vendor name
    • Purchase date
    • Item name/description
  • Personal reimbursements must be submitted within 60 days of purchase to avoid a tax penalty
  • PCard receipts submitted greater than 60 days may be subject to a Personal AR transfer
  • For lost receipts, please attempt to contact the vendor. If another receipt cannot be produced, please complete a Lost Receipt Affidavit
  • Please do not put different transaction receipt images on one page. Each page should only show images for one transaction.