How is access controlled for SharePoint Storage Folders?

Overview

SharePoint Storage Files and folders are not shared the same way they are on OneDrive, direct file sharing is restricted. SharePoint Storage Folder owners must grant access through group membership.

 

Group Naming Convention

All access groups are named "Storage-<Site>-<Folder>". The parts of the group name line up with the matching parts of the folder URL they control. The tables below break each group name into its pieces and show where each piece appears in the folder URL. The highlighted columns (Site and Folder) are the parts of the group name that appear in the URL.

Storage-OIT-Test (read/write)

Breakdown of the Storage-OIT-Test group name and where each part appears in the folder URL
Fixed start Site Separator Folder Access level
  Storage-OIT - Test none (read/write)
https://vandalsuidaho.sharepoint.com/sites/ Storage-OIT /Documents/ Test not in URL

Read/write access to https://vandalsuidaho.sharepoint.com/sites/Storage-OIT/Documents/Test.

Storage-Engineering-Training-Readonly (readonly)

Breakdown of the Storage-Engineering-Training-Readonly group name and where each part appears in the folder URL
Fixed start Site Separator Folder Access level
  Storage-Engineering - Training -Readonly
https://vandalsuidaho.sharepoint.com/sites/ Storage-Engineering /Documents/ Training not in URL

Readonly access to https://vandalsuidaho.sharepoint.com/sites/Storage-Engineering/Documents/Training. The -Readonly suffix is the access level and does not appear in the folder URL.

 

Managing Access

Access is managed by the folder owner through Microsoft MyGroups functionality. Information on the MyGroups web app is available here: How to manage group membership in Microsoft MyGroups?(opens in a new tab)

 

Limitations

  • Only owners of a SharePoint Storage Folder group can grant or revoke access.
  • Owners can only give access to individuals.
  • Owners cannot give access to a nested group. This can be done administratively, contact your local support team for assistance if needed.

 

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