Manage Microsoft Teams Notifications


Walkthrough guide to manage Microsoft Teams Notifications


Manage notifications in Teams

Microsoft Teams offers different ways to access, receive, and manage notifications. These settings include how, when, and where your notifications appear, custom settings for channels and chat, appearance and sounds, turning off specific messages, and so on.

On a Windows 10 machine, to manage your notifications, select your profile in the top right of Teams, then select Settings button Settings 

This is an image of the settings menu.


From the drop down list, select Activity button Notifications

This is a picture of the notifications menu.


Manage email notifications

In Missed activity emails, choose how frequently you receive emails for a missed activity or turn them off entirely. Note: These emails don't contain notifications from private channels at this time.

This image shows the missed activity emails drop down.

Manage notification sounds

To turn off or turn on notification sounds, toggle Play sound for notifications to on.

Manage notifications from Activity

Go to Activity  Activity button on the left side of Teams, hover over the notification that you want to change, and then select More options  More options button  .

From here, mark a notification as read or unread, and on channel notifications you can adjust what kind of activity you get notified about for that specific channel.

Customize channel notifications

  • To be notified about all your shown channels, select All activity

  • To be notified only when you are @mentioned or when you receive replies to your messages in channels, select Mentions & replies

  • For the most control over your channel notifications, select Custom

This is a picture of the custom button.

Customize all other notifications 

Choose the Edit button next to the category to customize how you receive notifications for that category.

Categories include ChatMeetingsPeople, and Other.

This picture shows the categories.

Only get notifications in the app

Select Edit next to Chat, then choose Only show in feed for a specific category. All notifications for that type of activity will be sent to Activity  Activity button , which you can find at the top left corner of Teams.

Note: The app will still flash on desktop taskbar when notifications arrive, but no pop-up will show on your desktop.

This is a picture of the chat menu.

Get notified in the app and on desktop

Select Banner and feed to receive notifications as both a desktop notification and as an alert in Activity Activity button.

Note: In Windows, notification banners will show in the bottom right of your screen. In macOS, they show in the top right.

This is a picture of the custom menu.

Turn off notifications for specific conversations

In a channel conversation, go to the top right corner of the original message and select More options   > Turn off notifications. 

As with muting a chat, turning off notifications to a channel conversation will stop updates for that specific conversation.

Note: You'll still receive notifications if someone directly @mentions you.

This image demonstrates how to turn off notifications.

Change channel notifications from the teams list

Hover on a channel in your teams list and select More options  Microsoft Teams more options icon > Channel notifications Activity button .

Choose from All activity, Off, or Custom—just as you would in settings. When you select Custom, a new window will open that has more options.

Note: By default, channel @mentions are turned off and all new posts will only show in Activity Activity button .

This image demonstrates how to make the channel notifications custom.

Change Microsoft Teams notifications using Windows Settings

Select Windows Key and type Settings to open Windows Settings, then type Notifications in the search bar and select Notifications & actions settings from drop down

This is an image of the windows settings screen.

Select Microsoft Teams from the list

This is an image of the notifications and actions screen.

Use slider button to enable or disable Notifications for Microsoft Teams 

Check or uncheck options for Show notification banners and Show notifications in action center

Use slider buttons to enable or disable Hide content when notifications are on lock screen and Play a sound when a notification arrives

Select TopHigh, or Normal priority of notifications in action center

This picture shows the Microsoft teams settings.



Article ID: 1908
Thu 5/20/21 1:58 PM
Fri 3/15/24 12:04 PM

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This article contains instructions on or links to MS Teams features and functionality. Microsoft Teams learn & help site has quick step by step instructions and videos so you can find the feature you need help with and use immediately. Microsoft is constantly adding and updating features and functionality. If you do not find instructions or a link here try going to Microsoft Teams learn & help site to get the latest information.
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