Details
Dates
Thu 2/20/20
-
Fri 1/15/21
Acct/Dept
Institutional Research
Service
Consulting, Training, & Projects / I Have a Technology Need
Type
PPMO / Technology Needs
Health
Red - At risk with no corrective actions
Requirements
An assessment system is needed to meet requirements for regional accreditation, as our current system is is unable to perform at the level currently expected. It was developed at a time when a much less sophisticated approach was expected. One example is in the assessment of Program Learning Outcomes. At the time of the current systems development simple annual summary data was required. Now the current expectation is that course specific mapping of course outcomes are collected and connected to the program level data, and that the program level data be connected to the university level outcomes.
In addition to the increased level of expectations over the years since it was developed, the move to Java for the university would require the antiquated system to be re-written and maintained. This appears to require our having to hire programmers to develop and maintain it, or outsource the development, and then hire to maintain it. The examination of the personnel costs and/or personnel and consultant cost appeared to be equivalent to or higher than selection of an established product in this case. The implementation of this solution/product will actually absorb one of the current analyst line from our unit.
Created
Mon 1/28/19 10:33 AM
Modified
Wed 7/1/20 9:02 PM
Describe below if you have a particular solution in mind.We developed, and ran under the direction of Purchasing, an RFP to look at vendors to examine current industry standard solutions. Several were examined, three were bought on campus for review, and CampusLabs appears to be the most effective, integrated and establish system.
Three or four modules are expected, and each would take approximately 2-3 months to develop and implement (6-12 months total). Would require vendor development time. All needed by 12/31/2021 when next accreditation visit occurs.
Describe the key benefits of a solutionDescribed what the university will gain from the solution and what the end result looks like (automations, process changes, equipment, etc.)
Other
Additional FTE Required to Support this Solution?Number of full-time employees that would need to be hired to perform the technical or admin support for the solution. Enter "0" if not applicable or it is unclear at the time of request.
0
Number of Employees ImpactedIndicate the number of employees that will either administer or operate the system or solution. Enter "0" if not applicable.
7
Number of Users ImpactedNumber of prospective students, current students, staff, faculty, retirees, affiliates or anyone who may be using this solution. Enter "0" if not applicable.
21000
Required Due DateDate when the regulatory, compliance, or mandatory component must be completed.
12/31/2021
In ScopeItems that are within the scope of work on this project. Each item should be specific enough, but not at the detailed requirements level.
1) Setup and implementation of an assessment system for student evaluations, graduation evaluations, and program evaluations
2) Integration with Banner 9
3) Decommissioning of existing Sequel-based process
Out of ScopeAll items determined outside of the scope of the project.
TBD
Key Success FactorsItems that will deem this project successful.
- Implementation of CampusLabs assessment system
- Completed on or before 12/31/2020
- Completed within budget
Infrastructure: List any 3rd party vendor names/infoProvide any 3rd party information which identifies the vendor.
CampusLabs
Infrastructure: Software-as-a-Service (SaaS)Yes: Off-Prem
Provide suggested solution.CampusLabs with Banner 9 integration.
Solution already available?No
Does this replace or require modification to a current system?Yes
Are there any pre-requisite projects or related processes/projects that will need modification?No
Technical Review CompleteYes
2. Initial Security Review
Data ClassificationLow Risk
Moderate Risk
High Risk
N/A
High
Authentication service to be usedSAML 2.0
Authentication Service (Other)One authentication at a time including SAML, CAS, LDAP, GPT.
Access and permissions requiredDepartment administration, and general user access.
Privacy, confidentiality, regulatory, or compliance detailsAccording to website, CampusLabs complies with FERPA rulings. Data released to CampusLabs is the property of UI and under UI's direct control.
ITS Cascaded PlanIs project on the ITS Cascaded Plan?
No
PM complexityMedium – moderate risk and/or moderate impact
PM General assessment notesExisting process is Sequel server based and interfaces with Banner. The existing process is stable but will not address more complex assessment requirements.
Project Management Review CompleteYes
4. CIO Review Notes & Recommendation
CIO Review Notes & RecommendationThis product has already been purchased. Review was completed before the governance process began. I approve this project to continue forward as resources are available and prioritized in ITS.
Description
The employment of an assessment system to meet requirements for regional accreditation is needed as our current system is is unable to perform at the level currently expected.
Intangible Benefits
Solution is expected to absorb an analyst position from the Institutional Effectiveness & Accreditation unit.
Provides ability to address more complex questions regarding education and student performance.