How to Reserve a Room or Event Space

Information about reserving classrooms, meeting rooms, event spaces, study rooms, computer labs, and other reservable spaces at the University of Idaho.

Overview

The University of Idaho offers a variety of classrooms, meeting rooms, study spaces, event venues, and computer labs that can be reserved by students, faculty, staff, and approved external groups.

TSPs and the Office of Information Technology (OIT) do not manage room reservations. This article provides guidance on who to contact based on the type of space you would like to reserve.

Sections

• Classroom Reservations
• ISUB and TLC Reservations
• Event and Conference Space Reservations
• Library Room Reservations
• IRIC Meeting and Work Spaces
• Kibbie Dome Reservations
• Student Interview Room Reservations
• StudentComputerLabReservations
• Additional Reservation Assistance

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Classroom Reservations

General purpose classrooms are managed by the Office of the Registrar. The Registrar is responsible for classroom scheduling and reservations, including:

• Admin 221
• Admin 225
• McClure 214A
• TLC 123

To request a classroom reservation, visit the Registrar's website or contact Classroom Scheduling. The Registrar manages classroom scheduling across campus.

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ISUB and TLC Reservations

Many meeting rooms, conference rooms, and event spaces located in the Idaho Student Union Building (ISUB) and Teaching and Learning Center (TLC) are managed through Auxiliary Services.

These spaces are commonly used for:

• Meetings
• Trainings
• Conferences
• Student events
• Departmental gatherings

Refer to the ISUB and TLC Space Reservations page for available spaces and reservation information.

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Event and Conference Space Reservations

Auxiliary Services maintains a centralized reservation system for many campus event and meeting spaces.

The Space Reservations website allows users to review available rooms and submit reservation requests. If your event is scheduled within the next five days, contact the Scheduling Office directly rather than submitting an online request.

Scheduling Office:

• Email: ess-rooms@uidaho.edu

Questions regarding event spaces may also be directed to:

• Kelly McGahan
• ess-rooms@uidaho.edu

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Library Room Reservations

The University Library offers several reservable spaces, including:

• Group study rooms
• Individual study rooms
• Instruction rooms
• Team rooms
• Media and recording spaces

Reservations are managed directly through the Library's reservation system.

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IRIC Meeting and Work Spaces

The Institute for Modeling Collaboration and Innovation (IRIC) offers meeting spaces and workspaces that may be reserved by eligible users.

Reservation requests can be submitted through the IRIC reservation process.

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Kibbie Dome Reservations

For reservations within the Kibbie Dome, contact:

Ryan Watson

• Associate Director, University Events
• Email: rwatson@uidaho.edu

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Student Interview Room Reservations

Students needing a private space for interviews may reserve the Student Interview Room by contacting:

• careerservices@uidaho.edu

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Student Computer Lab Reservations

Student computer labs are available for reservation for classes, testing, training sessions, and other approved events.

When requesting a reservation, be prepared to provide:

• Date of reservation
• Time needed
• Expected attendance
• Any special software or hardware requirements

Library computer labs are reserved through the Library.

Registrar-managed labs (Admin 221, Admin 225, McClure 214A, and TLC 123) are reserved through the Office of the Registrar.

For assistance with reserving other student computer labs, contact the Student Technology Center (STC).

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Additional Reservation Assistance

If you are unsure who manages a particular room or space, contact:

• ess-rooms@uidaho.edu

The Scheduling Office can often help identify the appropriate department responsible for the space you wish to reserve.