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Effective May 1, 2026, all OneDrive files from university accounts with the domain “@alumni.uidaho.edu” will be removed. Any data remaining on the OneDrive site after May 1, 2026, will be deleted and irrecoverable after 30 days. These accounts are no longer provisioned OneDrive storage and receive an Exchange-only license (with an email address and inbox).
Microsoft instructions on downloading files from OneDrive:
If using OneDrive file sync with the "@alumni.uidaho.edu" account on a personal device, OIT recommends disabling file sync and removing the account: How to cancel or stop sync in OneDrive
Storage Alternatives
OneDrive content you want to keep may be uploaded and stored on personal consumer storage services like Google Drive, iCloud, Dropbox, a personal OneDrive account, etc. The University of Idaho does not provide technology support for these services.
File upload guidance for popular consumer storage services:
Assistance with University Data
If you have university data stored in your personal account, please contact OIT at https://oit.uidaho.edu/ for assistance working with your department or supervisor to save a copy of the data.
Why Are We Doing This?
Microsoft has changed how it charges for cloud storage, which affects our use of institutional email, OneDrive, and SharePoint storage. This change could cost the university hundreds of thousands of dollars per year. By limiting access to OneDrive, we can better manage storage costs and remove obsolete data.
Find more details on the cloud storage cleanup initiative.