HR Flexible Work Arrangment Request

Overview of Form, Workflow, and Document Storage for the HR Flexible Work Arrangement Request

Overview

The Human Resources Flexible Work Arrangement Request is used to request remote work and/or shift changes lasting longer than two weeks. These agreements are valid for up to 6 months, and can be renewed at the end of the 6-month period. If you have already submitted an agreement using the Softdocs form, and would like to update or renew that agreement, select the following option under your supervisor information:

This form is available to all University of Idaho Employees

Form

Required fields include:

• Current Office Location
• Proposed Start Date
• Proposed End Date
• Answers to 6 Questions relevant to the request
• Acknowledgement of Conditions
• For Flexible Work Schedule Agreements:
  • Complete schedule
• For Flexible Place
  • Remote work (Yes/No)
  • Which State/Country
  • New Time Zone

If you have a Dual Supervisor

• Select the Supervisors name from a drop down list, this will populate the following:
  • Dual Supervisor Vandalnumber
  • Dual Supervisor Email

 

Workflow

The Approval Workflow Consists of the following steps:

• If Job is out of Country

  • Originator Receives email notification to register with the International Programs Office (IPO)

• Form routed to HR Reviewer

• Form routed to Supervisor

  • If Dual Supervisor is provided, form routed to dual supervisor

    • Supervisor Reapproves

• In All cases, If Secondary Supervisor Provided, form routed to Secondary Supervisor

• HR Reviews Form
  • If Remote work, notify payroll
• Send approval notifications to Originator and hr-communications@uidaho.edu

Note on Denials: Any supervisor or reviewer can deny a Flexible Work Arrangment Request, it does not require additional review up the approval chain.

Instructions for Supervisor Approvals:

• If you are the Vice President or Provost, or CEO (or approving/denying on their behalf), indicate below that you are the final reviewer.
• Otherwise, if you approve the form, provide the name and email of the next reviewer. If you deny the form, the employee will be notified and no further review is needed.
• If the next reviewer is a Vice President or Provost, please route as follows for the quickest processing:

• Provost’s Office: Christopher Parker (csparker@uidaho.edu)
• Advancement/Foundation: Megan Pratt (meganp@uidaho.edu)
• DFA: Lydia Stucki (lstucki@uidaho.edu)
• OIT: Dan Ewart (dewart@uidaho.edu)
• UCM: Jodi Walker (jwalker@uidaho.edu) or John Barnhart (jbarnhart@uidaho.edu)
• ORED: Lisa Synder (lsynder@uidaho.edu)

Document Storage

The final document is stored in Etrieve Content.

 

Additional Information

Link to Form

Link to Additional Information on HR Website

 

Additional Images