File Storage Migration to the Cloud

The University of Idaho's default file storage is moving to the cloud using Microsoft's SharePoint and OneDrive. Cloud storage aligns with the University's goals of improving collaboration and innovation and allows any user to create and share documents almost anywhere on any internet connected device. It takes advantage of services already subscribed to, providing vastly increased storage for the University community.

 

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Timeline

Beginning in January 2020 and scheduled to be substantially completed before the end of the Spring Semester, the changes are as follows and with the indicated target dates for completion. 

Migration Timeline
Event Targeted Time Period* Group(s) Affected
1st Interim Change to Login Screens 1/8 - 3/8 All Users of affected apps as scheduled
Microsoft Office Upgrade to O365 ProPlus 1/27 Current faculty and staff devices of Microsoft Office**
U: drive Migration to Microsoft OneDrive 2/3 - 3/13 Faculty and Staff
2nd Final Change to Login Screens 3/9 All users

U: drive Migration to Microsoft OneDrive

Upgrade to O365 ProPlus

3/14 - 3/22

Students

Labs and Classrooms upgraded to O365 ProPlus

S: drive Migration to Microsoft SharePoint 3/23 - 4/19 All EXCEPT "Courses" & "Webpages"
S: drive Migration to Microsoft SharePoint Fall 2020 "Courses" & "Webpages"

*Targeted Time Periods above subject to change.

**Exception process available for critical academic need, use link for How to request an exception.

 

Microsoft Office 365

Microsoft Office 365 is an integrated experience of apps and services, designed to be used anywhere on any device, to enhance secure collaboration across the community and beyond. It is made up of Office 365 ProPlus, the latest Office applications for PC and Mac (such as Word, Excel, PowerPoint, Outlook, and others) and a full online suite of services for email, file storage and collaboration (SharePoint and OneDrive), meetings and more. Microsoft is using similair terms. What you need to remember is there are different versions of Office for each platform (see below). All, and more, are part of Microsoft Office 365 experience.

  • Desktop: Office 365 ProPlus
  • Online: Office 365 (http://office.uidaho.edu/)
  • Mobile: Install each application from appropriate store

 

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OneDrive

OneDrive is cloud storage that allows you to store files securely in one place then access them virtually anywhere.Users can access the same file from a computer at work, a computer when out of the office or on a mobile device. Files can be shared with others and all can work on that file at the same time; making collaboration easy. Files will no longer have to be saved to a thumb drive or emailed. Think of OneDrive as a personal file storage location similar to the U: drive.

 

SharePoint

SharePoint is also cloud storage meant to enhance collaboration. The SharePoint site is setup with access and rights for a group of users (a department, for example) to share files. Just like files on OneDrive, users can access files virtually anywhere and many people can work on the file at the same time- no more waiting for someone to close the file (or forgetting to close it) or emailing it around and having to track all the various versions of it. SharePoint has many more features but at this time ITS is concentrating on file storage. Think of SharePoint as departmental or group storage with access and rights to it already setup as you did the S: drive.

 

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